By-Laws

1.	NAME:
	The name of the council shall be Kentucky State Association - NAIW (International), hereinafter referred to as KSAIW.
2.	PURPOSE:
	KSAIW serves its members by providing professional education, an environment in which to build business alliances and the opportunity to make connections with people of differing career paths and levels of experience in the insurance industry.
3.	OFFICERS:
	A.	COUNCIL DIRECTOR
		1.	The Council Director, hereafter referred to as Director, shall assume office and duties on July 1 and shall serve one (1) year or until successor is elected and assumes office. Directors may succeed themselves by election, not to serve more than two (2) consecutive terms.
		2.	The Director shall:
			a.	Perform the duties as stated in NAIW (International) Bylaws and Standing Rules, KSAIW Bylaws, by the Board of Directors, by the Executive Committee, by the National President, the Council Director’s and Council’s Director’s-Elect manuals.
			b.	Preside at the KSAIW annual meeting and other scheduled meetings as provided in these Bylaws. If unable to attend, an alternate appointed by the Director shall preside. In the event the Director is unable to appoint an alternate, the Regional Vice President shall appoint the alternate.
			c.	Maintain the Nominating Committee file in accordance with procedures established by the NAIW Board of Directors and contained in the Nominating Committee manual.
			d.	Appoint the Secretary.
			e.	Appoint standing committees as provided in these bylaws.
			f.	Fill any vacancy that may occur in a KSAIW elected position, other than the Director and Director-Elect, with the concurrence of the Regional Vice President. Local Associations and active members may submit candidates either from KSAIW or who have declared their association of record as being within the council to the Director for consideration.
		3.	The Director shall visit associations within the state during the current term subject to the following guidelines:
			a.	Not to exceed the travel budget allocated for the term.
			b.	Not to exceed one (1) visit per association unless the expense for additional visits is being defrayed by the local association extending the invitation.
		4.	Appoint the Nominating and Bylaws committees as provided in these bylaws.
		5.	Should a vacancy occur in the position of Director, the Director-Elect shall immediately assume the office of Director.
		6.	If elected to a second term, the Director will assume the duties of the Director-Elect for that term.
		7.	Perform other duties as pertain to this office.
	B.		COUNCIL DIRECTOR-ELECT
		1.	The Council Director-Elect, hereafter referred to as Director-Elect, is elected to serve from the close of the Annual Meeting until assuming office and duties of the Director on July 1.
		2.	The Director-Elect shall:
			a.	Perform the duties as stated in NAIW (International) Bylaws and Standing Rules.
			b.	Confirm the date and site of the annual meeting, immediately following election to office, in accordance with these bylaws and subject to the approval of the current Regional Vice President.
			c.	Attend the annual Council Director-Elect training.
			d.	Attend one (1) budgeted on-site planning visit with the annual meeting planning committee.
			e.	Shall present a gift to the outgoing Director not to exceed $25.00 at the Annual Meeting.
			f.	Perform other duties as pertain to this office.
		3.	Should a vacancy occur in the position of the Director-Elect, the vacancy shall be filled by election by the local presidents of KSAIW. In the event there is no Director-Elect to serve as Director, the vacancy shall be filled by election by the local presidents of KSAIW. The vacancy shall be filled by a member either from KSAIW or who has declared their association of record as being within the council.
	C.	SECRETARY
		The Secretary shall, under the direction of the Director:
		1.	Conduct the general correspondence of KSAIW.
		2.	Serve as chairman of the Credentials Committee.
		3.	Shall be Historian and maintain a record of the activities of KSAIW.
		4.	Perform other duties as pertain to this office.
	D.	TREASURER
		1.	The Treasurer shall be elected at the annual meeting and shall assume office and duties on July 1.
		2.	The Treasurer shall:
			a.	Be custodian of all funds.
			b.	Submit a full written report at each meeting.
			c.	Submit books and records for audit by July 1.
			d.	File any and all tax forms required.
			e.	Perform other duties as pertain to this office.
4.	COMMITTEES:
	There shall be the following Standing Committees:
	A.	NOMINATING COMMITTEE:
		1.	A nominating committee of three (3) members, plus a chairman, shall be appointed by the Director-Elect. The Chairman shall not have a vote.
		2.	This committee shall be appointed no later than July 1st preceding the annual meeting.
		3.	It shall be the duty of the committee to nominate a slate of at least one (1) candidate for each office to be elected at the annual meeting. Their report shall be attached to the Annual meeting notice. Following the report of the committee, additional nominations may be made from the floor. The nominations are for the following positions:
			• Director-Elect
			• Treasurer
			• Public Relations Chairman
			• Delegate to the Regional Nominating Committee
			• Alternate to the Regional Nominating Committee
	B.	BYLAWS COMMITTEE:
		1.	The Director-Elect shall appoint a chairman and two (2) members to review the Bylaws.
		2.	This committee shall be appointed no later than December 15.
		3.	The committee shall consider and/or correlate proposed amendments submitted, together with its own, and submit amendments receiving a majority vote of the committee to the annual meeting for consideration.
		4.	The committee may receive recommendations for proposed amendments from KSAIW, local associations and active members which shall be submitted to the annual meeting for consideration.
		5.	The chairman shall distribute the proposed amendments to all local associations and members-at-large no later than sixty (60) days prior to the annual meeting.
		6.	The committee shall publish all bylaws and amendments adopted at the annual meeting and furnish revised copies to NAIW (International) headquarters for distribution to all local associations, members-at-large, and the regional vice president immediately following adoption at the annual meeting.
	C.	PUBLIC RELATIONS/PROGRAM COMMITTEE:
		1.	A Public Relations/Program Chairman shall be elected at the annual meeting and shall assume office and duties on July 1.
		2.	The chairman shall serve as liaison to other state industry organizations.
		3.	This committee shall assist the Director in managing the cooperative efforts with the insurance industry within the state.
		4.	The committee shall conduct the Communicate with Confidence Speak-Off at the annual meeting.
		5.	This committee shall promote NAIW (International) programs within the State.
	D.	CREDENTIALS COMMITTEE:
		1.	Receive Credential forms and certify the local association presidents or the local association appointed representative as delegate for each local association at each meeting.
		2.	Receive Credential forms and certify the member-at-large delegate at each meeting
	The following Standing Committees shall be appointed by the Director:
	E.	LEGISLATIVE COMMITTEE:
		1.	This committee shall keep the membership advised of legislation affecting the insurance industry.
		2.	The chairman shall serve as liaison to the KENTUCKY INSURANCE COUNCIL.
	F.	MEMBERSHIP DEVELOPMENT COMMITTEE:
		1.	This committee shall assist the Director in the organization of new local associations within the State.
		2.	This committee shall promote membership development and retention within the State.
	G.	BUDGET COMMITTEE:
		1.	This committee shall consist of the Treasurer, the current Director and the Immediate Past Director.
		2.	This committee shall have the duty of preparing a budget for the fiscal year for approval of the voting members at the annual meeting.
	H.	AUDIT COMMITTEE
		1.	The Director shall appoint a chairman prior to the spring meeting.
		2.	The committee shall audit the Treasurer’s accounts at the close of the fiscal year and present its report to the membership at the Annual meeting.
	I.	ADVISORY BOARD
		1.	An Advisory Board shall be made up of all charter members (Charter members shall consist of those individuals in attendance at the organizational meeting on February 20, 1982) who are active members and all Standing committee chairmen currently in office. This board shall serve in an advisory capacity, but does not have voting privileges at the meetings. A quorum will be made up of those persons in attendance at a called Advisory Board Meeting.
	J.	Other committees may be appointed by the Director.
5.	MEETINGS:
	A.	The annual meeting:
		1.	The annual meeting shall be between September 1 and December 1. The suggested meeting date for Kentucky is the Second Saturday in October. The suggested site for the annual meeting shall be rotated alphabetically by association.
		2.	The registration fee for the annual meeting shall be determined by the hosting association with the approval of the Director-Elect and subject to any restrictions in the NAIW bylaws and standing rules.
		3.	A statewide Communicate with Confidence Competition shall be held at the annual meeting. The winner of the competition shall be the representative at the Regional Conference. The competition shall be judged by three (3) impartial judges.
		4.	Voting members shall consist of one delegate from each local association and one member-at-large (excluding Student members-at-large) to be elected by the members-at-large attending the meeting.
		5.	The National Representative shall be the Regional Vice President, who shall have time on the program to address the assembly.
		6.