1. |
NAME: |
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The
name of the council shall be Kentucky State Association - NAIW
(International), hereinafter referred to as KSAIW. |
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2. |
PURPOSE: |
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KSAIW
serves its members by providing professional education, an environment
in which to build business alliances and the opportunity to
make connections with people of differing career paths and levels
of experience in the insurance industry. |
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3. |
OFFICERS: |
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A. |
COUNCIL
DIRECTOR |
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1. |
The
Council Director, hereafter referred to as Director, shall assume
office and duties on July 1 and shall serve one (1) year or
until successor is elected and assumes office. Directors may
succeed themselves by election, not to serve more than two (2)
consecutive terms. |
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2. |
The
Director shall: |
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a. |
Perform
the duties as stated in NAIW (International) Bylaws and Standing
Rules, KSAIW Bylaws, by the Board of Directors, by the Executive
Committee, by the National President, the Council Director’s
and Council’s Director’s-Elect manuals. |
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b. |
Preside
at the KSAIW annual meeting and other scheduled meetings as
provided in these Bylaws. If unable to attend, an alternate
appointed by the Director shall preside. In the event the Director
is unable to appoint an alternate, the Regional Vice President
shall appoint the alternate. |
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c. |
Maintain
the Nominating Committee file in accordance with procedures
established by the NAIW Board of Directors and contained in
the Nominating Committee manual. |
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d. |
Appoint
the Secretary. |
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e. |
Appoint
standing committees as provided in these bylaws. |
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f. |
Fill
any vacancy that may occur in a KSAIW elected position, other
than the Director and Director-Elect, with the concurrence of
the Regional Vice President. Local Associations and active members
may submit candidates either from KSAIW or who have declared
their association of record as being within the council to the
Director for consideration. |
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3. |
The
Director shall visit associations within the state during the
current term subject to the following guidelines: |
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a. |
Not
to exceed the travel budget allocated for the term. |
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b. |
Not
to exceed one (1) visit per association unless the expense for
additional visits is being defrayed by the local association
extending the invitation. |
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4. |
Appoint
the Nominating and Bylaws committees as provided in these bylaws. |
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5. |
Should
a vacancy occur in the position of Director, the Director-Elect
shall immediately assume the office of Director. |
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6. |
If
elected to a second term, the Director will assume the duties
of the Director-Elect for that term. |
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7. |
Perform
other duties as pertain to this office. |
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B.
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COUNCIL
DIRECTOR-ELECT |
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1. |
The
Council Director-Elect, hereafter referred to as Director-Elect,
is elected to serve from the close of the Annual Meeting until
assuming office and duties of the Director on July 1. |
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2. |
The
Director-Elect shall: |
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a. |
Perform
the duties as stated in NAIW (International) Bylaws and Standing
Rules. |
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b. |
Confirm
the date and site of the annual meeting, immediately following
election to office, in accordance with these bylaws and subject
to the approval of the current Regional Vice President. |
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c. |
Attend
the annual Council Director-Elect training. |
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d. |
Attend
one (1) budgeted on-site planning visit with the annual meeting
planning committee. |
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e. |
Shall
present a gift to the outgoing Director not to exceed $25.00
at the Annual Meeting. |
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f. |
Perform
other duties as pertain to this office. |
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3.
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Should
a vacancy occur in the position of the Director-Elect, the vacancy
shall be filled by election by the local presidents of KSAIW.
In the event there is no Director-Elect to serve as Director,
the vacancy shall be filled by election by the local presidents
of KSAIW. The vacancy shall be filled by a member either from
KSAIW or who has declared their association of record as being
within the council. |
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C.
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SECRETARY |
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The
Secretary shall, under the direction of the Director: |
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1. |
Conduct
the general correspondence of KSAIW. |
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2. |
Serve
as chairman of the Credentials Committee. |
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3. |
Shall
be Historian and maintain a record of the activities of KSAIW. |
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4. |
Perform
other duties as pertain to this office. |
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D. |
TREASURER |
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1.
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The
Treasurer shall be elected at the annual meeting and shall assume
office and duties on July 1. |
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2. |
The
Treasurer shall: |
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a. |
Be
custodian of all funds. |
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b. |
Submit
a full written report at each meeting. |
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c. |
Submit
books and records for audit by July 1. |
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d. |
File
any and all tax forms required. |
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e. |
Perform
other duties as pertain to this office. |
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4.
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COMMITTEES: |
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There
shall be the following Standing Committees: |
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A. |
NOMINATING
COMMITTEE: |
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1. |
A
nominating committee of three (3) members, plus a chairman,
shall be appointed by the Director-Elect. The Chairman shall
not have a vote. |
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2. |
This
committee shall be appointed no later than July 1st preceding
the annual meeting. |
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3. |
It
shall be the duty of the committee to nominate a slate of at
least one (1) candidate for each office to be elected at the
annual meeting. Their report shall be attached to the Annual
meeting notice. Following the report of the committee, additional
nominations may be made from the floor. The nominations are
for the following positions: |
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•
Director-Elect |
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•
Treasurer |
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•
Public Relations Chairman |
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•
Delegate to the Regional Nominating Committee |
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•
Alternate to the Regional Nominating Committee |
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B. |
BYLAWS
COMMITTEE: |
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1.
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The
Director-Elect shall appoint a chairman and two (2) members
to review the Bylaws. |
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2.
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This committee shall be appointed no later than December 15. |
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3. |
The committee shall consider and/or correlate proposed amendments
submitted, together with its own, and submit amendments receiving
a majority vote of the committee to the annual meeting for consideration. |
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4. |
The
committee may receive recommendations for proposed amendments
from KSAIW, local associations and active members which shall
be submitted to the annual meeting for consideration. |
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5. |
The
chairman shall distribute the proposed amendments to all local
associations and members-at-large no later than sixty (60) days
prior to the annual meeting. |
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6. |
The committee shall publish all bylaws and amendments adopted
at the annual meeting and furnish revised copies to NAIW (International)
headquarters for distribution to all local associations, members-at-large,
and the regional vice president immediately following adoption
at the annual meeting. |
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C. |
PUBLIC
RELATIONS/PROGRAM COMMITTEE: |
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1. |
A
Public Relations/Program Chairman shall be elected at the annual
meeting and shall assume office and duties on July 1. |
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2. |
The
chairman shall serve as liaison to other state industry organizations. |
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3. |
This
committee shall assist the Director in managing the cooperative
efforts with the insurance industry within the state. |
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4. |
The
committee shall conduct the Communicate with Confidence Speak-Off
at the annual meeting. |
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5. |
This
committee shall promote NAIW (International) programs within
the State. |
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D.
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CREDENTIALS
COMMITTEE: |
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1. |
Receive
Credential forms and certify the local association presidents
or the local association appointed representative as delegate
for each local association at each meeting. |
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2. |
Receive
Credential forms and certify the member-at-large delegate at
each meeting |
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The
following Standing Committees shall be appointed by the Director: |
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E. |
LEGISLATIVE
COMMITTEE: |
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1. |
This
committee shall keep the membership advised of legislation affecting
the insurance industry. |
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2. |
The
chairman shall serve as liaison to the KENTUCKY INSURANCE COUNCIL. |
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F. |
MEMBERSHIP
DEVELOPMENT COMMITTEE: |
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1. |
This
committee shall assist the Director in the organization of new
local associations within the State. |
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2. |
This
committee shall promote membership development and retention
within the State. |
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G. |
BUDGET
COMMITTEE: |
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1. |
This
committee shall consist of the Treasurer, the current Director
and the Immediate Past Director. |
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2. |
This
committee shall have the duty of preparing a budget for the
fiscal year for approval of the voting members at the annual
meeting. |
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H. |
AUDIT
COMMITTEE |
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1. |
The Director shall appoint a chairman prior to the spring meeting. |
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2. |
The
committee shall audit the Treasurer’s accounts at the
close of the fiscal year and present its report to the membership
at the Annual meeting. |
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I.
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ADVISORY
BOARD |
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1. |
An
Advisory Board shall be made up of all charter members (Charter
members shall consist of those individuals in attendance at
the organizational meeting on February 20, 1982) who are active
members and all Standing committee chairmen currently in office.
This board shall serve in an advisory capacity, but does not
have voting privileges at the meetings. A quorum will be made
up of those persons in attendance at a called Advisory Board
Meeting. |
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J.
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Other
committees may be appointed by the Director. |
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5.
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MEETINGS: |
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A. |
The annual meeting: |
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1.
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The
annual meeting shall be between September 1 and December 1.
The suggested meeting date for Kentucky is the Second Saturday
in October. The suggested site for the annual meeting shall
be rotated alphabetically by association. |
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2. |
The
registration fee for the annual meeting shall be determined
by the hosting association with the approval of the Director-Elect
and subject to any restrictions in the NAIW bylaws and standing
rules. |
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3.
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A
statewide Communicate with Confidence Competition shall be held
at the annual meeting. The winner of the competition shall be
the representative at the Regional Conference. The competition
shall be judged by three (3) impartial judges. |
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4.
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Voting
members shall consist of one delegate from each local association
and one member-at-large (excluding Student members-at-large)
to be elected by the members-at-large attending the meeting. |
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5. |
The
National Representative shall be the Regional Vice President,
who shall have time on the program to address the assembly. |
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6. |
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